Submitting an abstract, reviewing abstracts OR paying the conference registration fee are possible only through the HAI platform. Accessing this platform requires a user account.

  • If you had created an account in the past, you can access the platform through the email/password you had used/created then.
  • If you do not have an account on this platform, you will need to create one.  Upon the creation of a user account, confirmation email will be sent from

As always, we ask that you ensure your profile information is accurate and up-to-date.

How do I include your email address in my Safe Senders list?

The most common way to whitelist an email address is to add it to your address book, white list, or safe list.  There is no universal way to whitelist an address, so if this is not an option, you will have to consult the help section associated with your email application.


Add the From address you want to receive mailings from to your Gmail Contacts List:

  1. Click “Contacts” along the left side of any Gmail page.
  2. Click “Create Contact”.
  3. Copy and paste into the primary email address dialog box.
  4. Click “Save”.

If our e-mail is in your SPAM folder, check the box next to the mailing and click the “Not Spam” button along the top.


Add the From address you want to receive mailings from to your Hotmail Safe List:

  1. Open your mailbox and click “Options” (upper right hand corner).
  2. Click the “Junk E-Mail Protection” link.
  3. Select the “Safe List” link.
  4. Copy and paste into the dialog box titled “Type an address or domain”.
  5. Click the “Add” button next to the dialog box.

If our email is in your “Junk E-Mail Folder”, open the message and click the “Not Junk” button.

You should also check that is not in your Blocked Senders list.  You can find your Blocked Senders list by following the directions above and going to “Blocked Senders List” instead of “Safe List”.  If you see the mailing’s From address on this list, select it and click the Remove button.

Mozilla Thunderbird

Add the From address you want to receive mailings from to your Thunderbird Address Book and configure your Junk Mail Controls to white list your address book.

Add an address into your Personal Address Book:

  1. Click the “Address Book” button.
  2. Make sure the Personal Address Book is highlighted.
  3. Click the “New Card” button.
  4. Under the “Contact” tab, copy and paste into the Email dialog box.
  5. Click “OK”.

White list your Personal Address Book:

  1. From the main drop down menu, select “Tools –< Junk Mail Controls..."
  2. This will launch the Junk Mail Controls window that has two tabs: Settings and Adaptive Filter
  3. Under the Settings tab, update the “White Lists” module by selecting Personal Address Book from the pull down menu and then check mark the box next to “Do not mark messages as junk mail”.
  4. Click “OK”.

If our email is in your junk folder, right-click the message and choose “Mark –< As Not Junk".

Netscape Mail

Set up a filter to redirect the mailing you want to receive into your inbox:

  1. From the Edit drop down menu, select “Message Filters”.
  2. Click “New”, and give the new filter a name (e.g. “Whitelist”).
  3. Change the drop down on the left to “sender” and the one in the middle to “is”.
  4. Copy and paste into the box on the right.
  5. Make the bottom two drop downs “Move to folder” and “Inbox”.
  6. Click “OK”.
  7. Make sure that your new filter is located at the top of the Message Filter list so it is run before any spam filter.

Outlook 2003/2007

Add the address you want to receive mailings from to your Safe Senders list:

  1. On the Tools menu, click “Options”.
  2. On the Preferences tab, click “Junk E-mail”.
  3. On the Safe Senders tab, click “Add”.
  4. In the Add address box, copy and paste in and click OK.

If you are using a different version of Outlook you can add the mailers From address to your Address Book. This can be done by opening the email, right clicking the From address, and selecting “Add To Contacts”. You can also access your Address Book via the tools drop down menu.


Set up a filter to redirect the mailing you want to receive in your inbox:

  1. Open your mailbox and click on “Mail Options” (upper right hand corner).
  2. Select “Filters” under the Management column.
  3. Click the “Add” button on the Filters page.
  4. In the “From header:” row, make the drop down “contains” and put the mailer’s from address in the box.
  5. At the bottom of the page Click the “Choose Folder” pull down menu and select “Inbox”.
  6. Click the “Add Filter” button.

If the mailing is in your Yahoo Bulk Folder open the email and click the “Not Spam” button. You should also check that the mailing’s email address is not in your “Blocked Addresses” list.  You can find your “Blocked Addresses” list by clicking “Mail Options” and then clicking the “Blocked Addresses” link under the Spam column.  If you see the mailing’s from address on this list, select it and click the “Remove Block” button.

To help all attendees navigate the conference details, we have created an FAQ (scroll below), hoping to answer many questions on the topics of abstract submission, registration, scholarships and attendance.  Additional instructions will be found in the abstract submission form itself.

Thank you!

HAI 2023

+1.224.938.9523 – (whatsapp, SMS, voice available Mon-Fri: 9:00 am – 5:00 pm US Central Time – when communicating via whatsapp or SMS, please include your name)


It is your responsibility to ensure that our email address is whitelisted (included in your “Safe Senders” list).

If you had an account on this platform last year but in the interim have changed organizations, we ask that you create a NEW account. (Please note: all user accounts, once created, do not accept a change of email address.)

To create a new account or log into an existing account, please scroll to the bottom of this page.

Past users should use their email addresses to access their accounts.  If passwords are not remembered, there is an easy option for password reset.  It is recommended that users have their browsers remember/retain the access information for their HAI accounts.

Frequently Asked Questions


Who can submit abstracts?

HAI 2023 is open to abstract submissions from all researchers in the field.

Creating an account on someone else's behalf?

If you are trying to create a new account for an individual other than yourself, it is IMPERATIVE you verify with that individual about any existing accounts on this platform.

Data from one account (especially payment) cannot be transferred to another account.


It is critical you match the name on the account with the email address of that individual.

How many co-authors are allowed on an abstract?

There is no limit to the number of co-authors per abstract, although we strongly recommend listing co-authors if they meet ALL of the following criteria:

– made substantial contributions to concept and design, acquisition of data, or analysis and interpretation of data,

– drafted the abstract or revised it for intellectual content,

– approved the final version to be submitted.

Can I include graphs or tables in my abstract?

It is possible, but not mandatory, to include tables or graphs/images in the abstract.

A maximum of three tables/graphs in total can be included. Please note that each image must be less than 4MB and should be formatted as PNG, JPG or GIF files, with ideally 600 dpi.  Adobe PDF files are not accepted.

To add an image into your abstract, please click on the “Add Media” button, located on the top left corner of the Abstract body field. Once inserted, you can left/center/right align it in the body of the abstract.  To maintain the resolution, we ask that you do not shrink the embedded image.  Also, please note that all captions MUST be saved with the graphic file.

IMPORTANT NOTE: you cannot copy/paste an image into the form – all images must be uploaded as instructed above.

How does the review process work?

All submitted abstracts will go through a peer-review process carried out by a panel of 30 researchers. Each abstract will be reviewed by at least four reviewers. The Program Committee makes the final selection of abstracts to be included in the conference agenda (podium and poster presentations).

Who owns the copyright of my abstract after it is submitted?

The submission of the abstract constitutes the authors’ consent to publish. If the abstract is accepted, the authors agree that their abstract can be published under the Creative Commons Attribution 3.0 Unported (CC BY 3.0). Authors retain the copyright of their abstracts.

Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

Do I need to disclose any conflict of interest?

If the abstract is accepted, the presenting authors are asked to disclose all financial and personal relationships between themselves and others that might be perceived by others as biasing their work.

HAI asks that all presenting authors disclose any conflict of interest at the time of presentation for the benefit of conference delegates.


What are the criteria for an HAI Travel Scholarship or Award?

To be eligible for an HAI Travel Scholarship or HAI Young Investigator Award an individual must:

1.) Be the first-author of a submitted abstract;

2.) Be currently enrolled in graduate or medical school or, if graduated, not greater than 5 years since receiving an MD, a PhD, or completing a residency training program, and

3.) Commit to participate in the 2023 HAI conference for the entire duration of the event.


How can I apply for an HAI Travel Scholarship?

The scholarship application is part of the abstract submission form.  No other requests will be considered.

How many scholarships will be offered?

Historically, HAI has offered between 7 and 12 travel scholarships at each edition of the HAI conference.  In 2023, we anticipate to double these numbers. The amount offered each year depends on the available funds ($500-$1000).

The HAI Young Investigator Awardee will receive a check for $500, in addition to the HAI travel scholarship.

When will I receive my scholarship check?

All scholarship checks will ONLY be distributed the afternoon of Friday, January 13, 2023, following the official presentation of awards.  All scholars are requested to stop by the registration desk for this purpose.

Scholars will also be asked to be photographed next to the event poster.


I have created an account on the platform - does this mean I am registered for the conference?

No.  An account on this platform will allow you to pay your registration fees.  Your attendance is not confirmed until payment has been received in full.

To pay for your registration, you will have to log in the conference platform, first, and then click the “Orders” button from the top horizontal menu.

I have to cancel my registration - how do I do this?

Requests for cancellations must be emailed to Refunds are subject to a $35 processing fee through December 6, 2022.

No refunds will be made available on or after December 7, 2022.

Can I request a Letter of Support to obtain a travel visa?

Please note that the HAI Secretariat will not issue any invitation letters in support of your visas to enter the US.  These are exclusively reserved for our invited lecturers only.  Instead, HAI will provide Letters of Support.

To obtain such a Letter of Support, you first need to register for the conference and pay in full. HAI will issue these letters (via email) which will include your name, affiliation, address as well as our confirmation of your registration payment and information about the conference itself.

The Letter of Support does not financially or otherwise obligate the conference organizers in any way. All expenses incurred in relation to the conference and immigration requirements are your sole responsibility.

NOTE: Should your visa request be declined, please note that our refund policies will remain in place.

Can I register as media?

There is no registration fee for accredited media representatives. However, to be accredited as media representative, media credentials must be provided and approved by the HAI2023 Conference Secretariat prior to the event. Preference will be given to traditional media and credible online news sources.

Please note that due to limited space at the event, media registrations will be treated on the same principle of first-come, first-served.

I wanted to register but the registration is closed!

Given the limited space at the meeting, our registration may close before the announced deadlines.  The HAI Secretariat will be posting updates on the registration levels at the HAI website.  Please note that HAI does NOT have a waiting list.


Why do I need to wear a badge at all times during the event?

Your Conference registration name badge is your admission to the plenary, poster and networking sessions. We kindly ask that you do not lose these badges as access to the event will be closely monitored. Badge replacement cost if five dollars ($5.00).

I am at the event and would like know if a friend is also in attendance - how can I go about this?

When creating a user account on HAI 2023’s conference platform, you will be asked to share your participation with the other attendees.  A list of such attendee names (who will agree to share only their name and organization) will be provided in the HAI platform.

Additionally, you can ask the HAI Secretariat to liaise with that attendee on your behalf.

Am I allowed to videotape/take pictures during the plenaries or poster sessions?

No.  HAI does not permit audio or photographic recording of any research data presented at the meeting.


Can I have my partner/spouse attend any of the social events?

Given the low registration fees, we do not allow [non-registered] partners/spouses or their children to join attendees at any of the scientific sessions or networking receptions.

If you are trying to create a new account for an individual other than yourself, it is IMPERATIVE you verify with that individual about any existing accounts on this platform.

Data from one account (especially payment) cannot be transferred to another account.


It is critical you match the name on the account with the email address of that individual.